Italy – Due Diligence – Financial Services Commission

The guidelines from the Financial Services Commission, which is the regulatory body of our industry, require us know our clients. We are required to obtain information on the directors, shareholders and any beneficial owners.

Documents we require:

Due Diligence Questions – to incorporate a company

• Your full name, address, date of birth and occupation.
• Certified passport copy.
• Proof of residence  – utility bill or bank statement less than three months old

Where that the shareholders is a company.

• Certificate of Incorporation copy.

Part 1 – Personal ID Requirements

Each client must supply one item from part 1 and an item from part 2.

Name Evidence

Part 2 – Address Evidence

Information needed for the incorporation (questions  1 and 2 only apply in case of company-incorporators):

1) Copy of the articles of incorporation of the incorporating company (notarised);

2) Extract from the Commercial Register of the incorporating company (notarised);

3) A document which proves that the person who will sign the incorporation documents, is solely and independently authorized to represent the  company (duly legalised with an apostile)*.

4) Clear passport copy, duly legalised with an apostile*.

* Legalization with apostile only applicable when incorporator/shareholder/director does not come to our office in person.

5) completed forms for the Italian Ministry of Justice (we shall prepare them); for these forms we need the following information as director / shareholder:

– Passport number;

– Full name and surname;

– Current private address;

– Birth date / place / country;

– The profession that you during the last year and address of your employer;

– Do you have or did you have ownership of an S.r.l.

– Do you have or did you have ownership of a company with activities in Italy?

– Have you been or are you a director of a company in Italy?

– Whether you have ever been involved in any bankruptcy;

– Marital status;

– If you are married or living together, we need the following information about your spouse:

– (maiden)name;

– Full surname;

– Birth date / place / country;

– Current private address;

– The profession that your spouse had during the last year, including branch and address of your employer (if applicable);

We need  the name and a description of the business activities of the new S.r.l. company.

Business ID Requirements

In addition to the above personal identity evidence you will also need to supply relevant business evidence from the following list:

Limited Company:

Trading address details, either a

• Recent utility bill or statement in the name of the business for the business premises.

For those clients unable to send the originals, copies of these documents certified by a professional person will be accepted.

Professionals accepted to certify documents:

• UK Lawyer
• Banker
• Authorised Financial Intermediary
• Accountant
• Teacher
• Doctor
• Minister of Religion
• Embassy, consulate or high commission